Assistant to President of Operations
Zoecklein Law - Brandon
Future Opening: Assistant to President of Operations
Part Time • Zoecklein Law - Brandon
Replies within 24 hours
We are seeking an exceptional Assistant to support the President of operations of a fast-growing law firm. This is not a typical administrative position. We are looking for someone who thrives in a fast-paced environment, anticipates needs before they arise, solves problems independently, and enjoys creating order from complexity.
This role blends executive support with personal assistance. One moment you may be coordinating a multi-office expansion or managing executive meetings, and the next you may be arranging travel, coordinating home vendors, or picking up supplies for an event.
If you love organization, enjoy being the person who keeps everything running smoothly, and take pride in making someone else's life easier, we would love to meet you.
Responsibilities:
- Manage a complex executive calendar and schedule priorities
- Coordinate meetings, travel, and appointments
- Screen and prioritize emails and communications
- Prepare agendas, reports, and meeting materials
- Track projects, deadlines, and follow-up items
- Coordinate with attorneys, managers, vendors, and clients
- Assist with office expansion projects and vendor management
- Research solutions and present recommendations
- Handle highly confidential information with discretion
Personal Assistance:
- Coordinate personal appointments and family schedules
- Run local errands and pick up supplies
- Manage household vendors and maintenance appointments
- Coordinate travel itineraries and reservations
- Purchase gifts, office supplies, and personal items
- Assist with event planning and special projects
- Help organize both business and personal priorities
The ideal candidate is:
- Highly organized and detail-oriented
- Resourceful and proactive
- Calm under pressure
- Professional and polished
- Trustworthy and discreet
- An excellent communicator
- Comfortable juggling multiple priorities
- Able to work independently with minimal supervision
- Tech-savvy and quick to learn new systems
Qualifications
- Minimum of 3 years of executive assistant, office management, or comparable administrative experience
- Excellent written and verbal communication skills
- Good with children
- Strong proficiency with Microsoft Office
- Valid driver's license and reliable transportation
- Ability to lift and transport packages up to 25 pounds
- Local travel throughout the Tampa Bay area as needed
Preferred Experience
- Supporting a business owner or executive
- Project coordination
- Event planning
- Vendor management
- Calendar management
- Professional services or law firm experience
E-Verify Notice
Zoecklein Law participates in the federal E-Verify program. Upon hire, all employees will be required to complete Form I-9 and provide documentation verifying their identity and authorization to work in the United States, as required by federal law.
Equal Opportunity Employer
Zoecklein Law is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.
Compensation: $20.00 - $26.00 per hour
About Zoecklein Law
At Zoecklein Law P.A., our mission is clear: to provide exceptional legal services with integrity and empathy. We prioritize our clients and focus on trust and respect in every interaction. We stay at the forefront of our field to offer relevant legal counsel. Our firm is designed with the singular purpose of helping Floridians deal with the challenges of Wills, Trusts and Estates and Real Estate.
(if you already have a resume on Indeed)